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Division Administrative Assistant

Location: KALAMAZOO, MI, United States
Job Family : Support
Job Type : Regular
Posted : Jun 2, 2022
Job ID: 32548

Job Description
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With minimum supervision, responsible for administrative and/or project‐oriented duties of considerable scope, sensitivity, and complexity requiring extreme confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow‐through. .

1. Efficiently operates personal computer and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology. 2. Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives. 3. Interface effectively with team members, functional departments, and customers. 4. Delegate portions of assignments and offer support and assistance to others, as required. 5. Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects. 6. Proofread and correct grammatical, typographical, compositional, or data errors. 7. Read mail, highlight action or important items, and attach relevant files or information before distributing. May ascertain which items are to be delegated and follow‐up for timely responses. Respond to correspondence or draft response for review and signature in a timely manner. 8. Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts. 9. Closely monitor calendar and make appointments as required. Make complex domestic and international travel arrangements. 10. Process and file various company required forms and reports, such as expense reports and cash disbursement requests. 11. Coordinate with internal Staff leadership to schedule in‐house and off‐site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreationalprograms, guest speakers, and developing agendas. 12. Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement. Effectively apply lean concepts and tools in work area. 13. Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area. 14. Perform other related responsibilities, as requested. .

Education and Experience: Demonstrated ability to perform the essential functions of the job typically acquired through four or more years of related experience as an executive administrative assistant. College education preferred. Knowledge, Skills and Abilities: Must possess excellent communication, interpersonal, organizational, and written (composition) skills. Ability to use standard business applications with strong computer skills with Microsoft Word, Excel, PowerPoint, and Lotus Notes. Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow‐up as required. Open to assuming greater responsibilities as needed. Ability to work effectively with others and be a participative team player. Ability to effectively demonstrate team member competencies and participate in goal‐setting, performance feedback, and self‐development activities. .

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century the company has been enabling engineering breakthroughs that lead to a better tomorrow. Learn more at or @parkerhannifin. .
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